You are viewing a preview of this job. Log in or register to view more details about this job.

Event Assistant

***Prefer applicants that qualify for Federal Work Study. Please contact Student Financial Services at 434-982-6000 or http://sfs.virginia.edu/workstudy to inquire about eligibility.

The University of Virginia Career Center fosters holistic career development and facilitates connections to educate, inspire confidence, and empower all students to launch professionally and personally fulfilling lives. Our office is located in the Carl Smith Center at Scott Stadium (2nd floor of Bryant Hall). We are on the UTS bus route and have short-term metered parking for visitors. We offer a fun, friendly and learning atmosphere in which to work and we welcome the opportunity to employ talented University of Virginia students. To learn more about the UVA Career Center, please visit http://www.career.virginia.edu

Mailing Address: University of Virginia Career Center, University of Virginia, P.O. Box 400134, Charlottesville, VA 22904-4134

Employment Start/End Dates: No earlier than 8/22/2017 and no later than 5/11/2018

 Qualifications:

  •  General knowledge of event planning, ability to provide exceptional customer service, basic understanding of technology, ability to keep accurate account of event activities.
  • Must not have weekday classes during the 4-10pm timeframe.


Job Purpose:

 
The Event Assistant will serve on the Employer Relations Team. This area assumes responsibility for successful employer relationships including acting as an ambassador to the employment community, maintaining ongoing contact with recruiters who have established relationships, developing new relationships with employers, and keeping abreast of developments in local, national, and international career trends as they pertain to the career interests of students and alumni.

The Event Assistant will have the unique opportunity to greet and assist employers who come to the University to conduct Information Sessions and other employer presentations.

Responsibilities:


 The Event Assistant will have the primary responsibility of providing event assistance and support during scheduled employer presentations, both on and off-Grounds. Typical coverage duties include greeting employers as they arrive and welcoming them to the University of Virginia, ensuring their technical and logistical needs are met, and answering any employer questions regarding their presentation as well as general Information Session procedures. The Event Assistant will also be responsible for obtaining contact information from all recruiters who host presentations and maintaining complete and accurate electronic records of this information. The Event Assistant will complete a summary and feedback form for each Information Session that will be promptly submitted to the Employer Relations Team following each presentation.

This position provides an excellent opportunity to meet recruiters from a variety of companies and industries, and it is ideally suited for a student who is interested in making connections with employer representatives. This position will also provide experience in event planning and problem-solving as other related projects are available within the Employer Relations Team.

The Event Assistant will be expected to schedule their hours to mirror the already scheduled Information Sessions, which occur primarily in the evenings, with times ranging from 4pm-10pm. On rare occasions, the Event Assistant will be asked to work during the day to provide support for an employer presentation (typically on Fridays). For each semester, the first 6-8 weeks will be the busiest, thus allowing the student to accumulate many hours in the beginning of the semester. Due to the high volume of presentations, the responsibilities will be shared between multiple Event Assistants on the Employer Relations Team. There will be opportunities to work on other Employer Relations Team projects throughout the semester as scheduled Information Sessions decrease. During the interview process, you will be asked your evening availability to ensure you are available to work during the specified timeframe (4pm-10pm) each evening.

The Event Assistant will learn about Information Sessions, customer service, and the way in which they are used in building relationships with employers. Please see the Career Center website for more details about Employer Relations Programming: http://www.career.virginia.edu/employers/.


***Applications will be reviewed on a rolling basis, and selected candidates should expect an email from Laura DelPrato to schedule a Skype or in person interview.***

Student workers are subject to semester and/or academic year evaluation by supervisor (s). 

The University of Virginia is an equal opportunity and affirmative action employer. Women, minorities, veterans, and persons with disabilities are encouraged to apply.